July 16, 2020

Though defined differently depending on the organization, KPIs (Key Performance Indicators) are the metrics that we track to boost performance and ensure future success. A lot, if not all, of the KPIs, however, only look at what happened in the past (backward-looking). While learning from the past is valuable, too often, they proof to be insufficient in providing actionable insights in what’s to come. In Binocs you can generate insights at both sides of the fence: look at the past with backward-looking KPIs and look at the future with forward-looking KPIs

Back & forward-looking KPIs: why you need both

Most of QC KPI’s focus on past performance. “75% productive hours in the past year”, “80% of milestones reached on time in the last quarter”, “Average number of productive hours per month.” And as Henry Ford said, “the only mistake is the one from which we learn nothing.” So yes, there is tremendous value in better understanding: what went well and what didn’t. It just misses the bigger picture.

Backward-looking KPIs help you to learn from the past. What works and what doesn’t? It generates insights into how your department operates internally and interacts with the outside world.

However, you need forward-looking KPIs to help you to identify where & when to use those lessons learned. These KPIs help you to understand what is expected to happen next month, taking into account your operating model, next months’ incoming demand, next months’ holidays, etc…

In short: you need a combination of both to optimize your performance management.

Backward-looking KPIs in Binocs

A backward-looking KPI gives us insights into what works and what doesn’t. You are building experience, lessons learned.

In Binocs, you can create these ‘backward-looking KPI’s’ and track it against certain targets that you define. A couple of examples from our Binocs real-time dashboards – imagine we are in a meeting:

“The average run fill rate was below target in the past 4 weeks. What’s the reason?

KPI for scheduling

 “The average technician utilization was below target for three weeks and was on target last week. What did we do better this week compared to the past few weeks? What can we learn?”

KPI analysis & strategic planning

“Planning adherence is above target for our release testing but slightly below target for stability testing. What can we learn?”

Key performance indicators marketing

Forward-looking KPIs in Binocs

A forward-looking KPI gives us a window into the future: what do we expect to go well, and what do we expect to go wrong? In other words: identify what you need to correct, using the lessons learned from your backward-looking KPIs. Those KPIs are based on the capacity forecast in Binocs. For example:

  • What will be our team members and equipment utilization rates?
  • What will be our on-time delivery 3 months from now?
  • Measure and mitigate the ever-shifting backlog
  • Quantify your need for external resources
  • Reprioritize tasks to solve bottlenecks in May…

KPI (key performance indicators) strategic planning

Or more on the short/mid-term future, which production batches will be late, and which production batches will be on time?

 

Key performance indicators

In summary

Having backward & forward-looking figures next to each other allows you to move beyond analyses like “yes but last month was special” and challenge easy solutions like “no problem, next month the backlog will finally be gone”.

Does this sound interesting? Feel free to reach out for a chat with one of our Binocs experts. We’d love to show you how customized backward & forward-looking KPIs can support optimizing how you work!

 

Author

Mathias Lasoen

Binocs Academy Manager

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